User access to Company Settings is managed through the Kio Cloud Users app. User access is controlled by the roles assigned to users. It's recommended that a minimum of two users are assigned to the Company Settings Administrator role.
Important
Only those assigned to the User Management Administrator role have permission to manage users and their assigned roles.
Topics include:
The following table details the permissions of the Company Settings roles and the associated Kio Apps Administrator role. Those assigned to a Kio App Administrator role only has permissions within the Kio App, not Company Settings.
Permission |
Company Settings Administrator role |
Company Settings User role |
Kio Apps Administrator role |
---|---|---|---|
Entity Types Create, edit, view |
Yes |
No |
Yes |
Entity Types Delete |
Yes |
No |
No |
Entities Create, edit, view |
Yes |
No |
Yes |
Entities Delete |
Yes |
No |
No |
Room Types Create, edit, delete |
Yes |
No |
No |
Room Types View |
Yes |
No |
Yes Limited permission: view only and edit Attribute values |
Room Matching Edit |
Yes |
No |
No |
Room Matching View |
Yes |
No |
Yes |
Webhooks Create, edit, delete |
Yes |
Yes |
Limited permission: Assign Webhooks to Alert Rules |
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From your Kontakt.io Launchpad, select Users.
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From the upper-right corner, select Add User.
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Enter their user-specific settings:
First Name, Last Name, Email
Unique Ext. ID: A secondary unique identifier. This ID is used by specific Kio Apps and recommended to be provided. For example, it may be their unique employee ID within your HR management system.
Sign-in method two options:
Password (default value): Select when your organization's Kio Cloud account is not integrated with Single sign-on (SSO). Users are required to sign in with their email and password.
SSO_RA: Select when your organization's Kio Cloud account is integrated with Single sign-on (SSO). The user will sign in and authenticate with their SSO credentials.
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Once complete, select Add User.
A user set with the Password sign-in method receives an activation email to set their password.
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To assign their app roles, from the list of users > select their Name.
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From the Kio Apps section, assign their roles to the apps they require access to.
The apps available are only those activated in your organization's Kio Cloud account.
When a user is not assigned to a role within an app, the app is not available to them from their Kontakt.io Launchpad.
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When done, select Save.
For an existing user, you can manage their assigned Kio Apps roles.