Access to Smart Location is managed in the Users app in the Kio Cloud section of the Launchpad, not within Smart Location itself. Each person who needs access must have a user profile and be assigned a Smart Location role. An app appears on a user's Kontakt.io Launchpad only if they are assigned a role for it.
Roles are assigned by a user with the User Management Administrator role. See Add a user and Assign roles and access to a user.
What makes up a user's access
- Role controls what a user can do — see the roles below.
- Campus access determines the campuses a user has access to. A user restricted to specific campuses sees only those campuses and their buildings and floors; campuses outside their access are not displayed and do not appear in filters or the navigation.
Roles
Smart Location has three roles.
| Role | Who it's for |
|---|---|
| Administrator | People who manage the full Smart Location setup, including floor settings and infrastructure. |
| Creator | People who create and manage rooms, departments, and footfall spaces on existing floors — but not the campuses, buildings, or floors themselves. |
| User | People who need to view the location hierarchy and floor maps but not change them. |
What each role can do
Yes means the role has the permission; No means it does not.
| Permission | Administrator | Creator | User |
|---|---|---|---|
| View the location hierarchy and floor maps | Yes | Yes | Yes |
| Create, edit, and delete campuses, buildings, and floors | Yes | No | No |
| Create, edit, and delete rooms | Yes | Yes | No |
| Create and manage departments and footfall spaces | Yes | Yes | No |
| Configure floor settings — gateways, infrastructure, and the floor plan image | Yes | No | No |
How users and Groups are managed
How users are created and maintained depends on whether your organization uses single sign-on (SSO):
- Managed users are created and maintained directly in the Users app. A Managed Group can assign roles and campus access to several users at once.
- SSO users sign in through your identity provider, which supplies their identity, roles, and campus access. These sync into the Users app as view-only — you change them in the identity provider.
Instead of setting roles and campus access in each person's profile, you can assign them to a Group and add members to it. Members inherit the Group's application roles and campus access in addition to anything set directly on their profile. See About Groups, Assign application roles to a Group, and Assign campuses to a Group.
The tasks for managing users are shared across all Kio apps and live in the Users app:
- Add a user — create a managed user.
- Assign roles and access to a user — give a person a Smart Location role and set campus access.
- Enable, disable, or delete a user — change or remove a person's access.
Roles that live outside Smart Location
- User Management Administrator — to create users and assign Smart Location roles, in the Users app.