Access to Smart Location is managed in the Users app in the Kio Cloud section of the Launchpad, not within Smart Location itself. Each person who needs access must have a user profile and be assigned a Smart Location role. An app appears on a user's Kontakt.io Launchpad only if they are assigned a role for it.
Roles are assigned by a user with the User Management Administrator role. See Add a user and Assign roles and access to a user.
What makes up a user's access
- Role controls what a user can do — see the roles below.
- Campus access determines the campuses a user has access to. A user restricted to specific campuses sees only those campuses and their buildings and floors; campuses outside their access are not displayed and do not appear in filters or the navigation.
Roles
Smart Location has three roles.
| Role | Who it's for |
|---|---|
| User | People who need to view the location hierarchy and floor maps but not change them. |
| Creator | People who build and maintain the location hierarchy — campuses, buildings, floors, rooms, departments, and footfall spaces. |
| Administrator | People who manage the full Smart Location setup, including floor settings and infrastructure. |
What each role can do
Yes means the role has the permission; No means it does not.
| Capability | User | Creator | Administrator |
|---|---|---|---|
| View the location hierarchy and floor maps | Yes | Yes | Yes |
| Create, edit, and delete campuses, buildings, floors, and rooms | No | Yes | Yes |
| Create and manage departments and footfall spaces | No | Yes | Yes |
| Configure floor settings — gateways, infrastructure, and the floor plan image | No | No | Yes |
How users and Groups are managed
- Accounts without SSO: a User Management Administrator assigns Smart Location roles directly in the Users app. A Managed Group can assign roles and campus access to several users at once.
- Accounts with SSO: users, roles, campus access, and Groups sync from your organization's identity provider and are view-only in the Users app; you change them in the identity provider.
See About Groups.
Roles that live outside Smart Location
- User Management Administrator — to create users and assign Smart Location roles, in the Users app.