Access to Entity Manager is managed in the Users app in the Kio Cloud section of the Launchpad, not within Entity Manager itself. Each person who needs access must have a user profile and be assigned an Entity Manager role. An app appears on a user's Kontakt.io Launchpad only if they are assigned a role for it.
Roles are assigned by a user with the User Management Administrator role. See Add a user and Assign roles and access to a user.
What makes up a user's access
- Role controls which menus a user has access to and their permissions — the Assets page, the Staff page, or both in the web app, and the mobile app.
- Campus access, set in the Users app, applies across Kio Cloud apps and can limit a user to specific campuses.
Roles
Entity Manager has three roles.
| Role | Who it's for |
|---|---|
| Asset Manager | People who manage assets — gives access to the Assets page in the Entity Manager web app. |
| Staff Manager | People who manage staff and their Smart Badges — gives access to the Staff page in the Entity Manager web app. |
| Mobile User | Equipment and badge coordinators who assign tags to assets and Smart Badges to staff using the Kio Entity Manager mobile app. Grants permissions to the Entity Manager mobile app only, not the web app. See About user access to Kio Entity Manager. |
What each role can do
Yes means the role has the permission; No means it does not.
| Capability | Asset Manager | Staff Manager | Mobile User |
|---|---|---|---|
| Permission to the Assets page in the Entity Manager web app — view, create, edit, import, export, and assign tags to assets | Yes | No | No |
| Permission to the Staff page in the Entity Manager web app — view, create, edit, import, export, and assign Smart Badges to staff | No | Yes | No |
| Permission to the Kio Entity Manager mobile app — assign tags to assets and Smart Badges to staff | No | No | Yes |
A user assigned only Asset Manager or Staff Manager sees only that web page; a user with neither web role sees a no-access message in the web app. If a page you expect is missing, the user profile is likely missing the matching role — contact your administrator.
How users and Groups are managed
- Accounts without SSO: a User Management Administrator assigns Entity Manager roles directly in the Users app. A Managed Group can assign roles to several users at once.
- Accounts with SSO: users, roles, campus access, and Groups sync from your organization's identity provider and are view-only in the Users app; you change them in the identity provider.
See About Groups.
Roles that live outside Entity Manager
- User Management Administrator — required to create users and assign Entity Manager roles in the Users app.